Coordination with the Treasurer

The TC needs to work with the Treasurer in several ways.  Obviously, he needs to turn over the checks after a tournament so that they can be deposited in our bank account.  This should be done as soon as possible after a tournament and should include a summary of what you believe to be the final total.  Hopefully this will equal the number of players (minus yourself and minus the web sign ups)  times the entry fee for the tournament.  If it doesn't add up to this, there should be an explanation.

At the beginning of the year, the TC should work with the Treasurer to come up for the Budget Numbers associated with running the tournaments.  This involves an estimate of the number of rounds for each home and away tournament.  The club contributes $6 per player for each single day tournament and $12 per player for each 2 day tournament.  These numbers are then used throughout the year to track our finances.

For each tournament, the prize money will never add up to exactly the amount of club contribution and the amount of player contribution.  After each tournament, the Treasurer also needs the actual expenditures.  There is a spread sheet on the lap-top (Tour_sum_2003) which can be used to help with this.  By filling in the player information, the TC can pass a copy of this information on to the Treasurer and can also track whether he is setting the prize money to fit within the overall budget.

Last Updated on 12/07/2008